How to Throw a Pickleball Tournament: A Step-by-Step Guide

We’ve hosted a ton of pickleball tournaments, and let us tell you—there’s no better way to bring people together. Whether you're planning a birthday party, a fundraiser, or just a fun hangout with friends, a tournament is the perfect way to add some friendly competition and good vibes to the mix. If you’re wondering how to throw an awesome one, we’ve got you covered. Here’s everything you need to know!

Step 1: Define Your Tournament Goals and Format

Before you start planning, determine the purpose of your tournament. Are you hosting a casual event for beginners, a high-level competition, or a charity fundraiser? Next, decide on the format:

• Singles or Doubles: Doubles is usually recommended, as it allows for more participation and faster-paced games.

• Mixed Doubles: This format encourages everyone of all genders to participate, though sometimes guys may have trouble finding partners.

• Round Robin + Bracket Play: A typical format includes a round robin to determine seeding, followed by bracket play to determine the winners.

• Skill Levels & Divisions: Consider player ratings (e.g., 3.0+, 4.0+) and age brackets to ensure fair matchups.

Step 2: Secure a Venue

Choose a venue that fits the size of your tournament. Some key considerations:

• Number of Courts: More courts mean faster gameplay and less waiting.

• Amenities: Restrooms, seating, shade, and parking are crucial.

• Indoor vs. Outdoor: Outdoor courts are great for atmosphere, but indoor courts provide weather protection.

Step 3: Set the Date and Budget

Pick a date that doesn’t conflict with other major pickleball events in your area. Then, outline a budget that includes:

• Court rental fees

• Equipment (balls, paddles, scoreboards)

• Referees or volunteers

• Prizes and giveaways (we recommend Pickln brand for medals, as we've used them in all our tournaments- not sponsored, just satisfied customers)

• Marketing and promotion

Step 4: Register Players and Manage Sign-Ups

Use an online registration system like Sweatpals or Partiful to track sign-ups, and payments.  If you're doing a casual tournament, here's a Google Form template that people can use to sign up for your tournament. Decide on an entry fee that covers costs while still being attractive to players.

To create the brackets, here's a template of how to set it up. Using 12 teams, 2 brackets as an example. 

Step 5: Find Sponsors and Vendors

Sponsors can help offset costs and add excitement to your event. Reach out to:

• Local businesses

• Pickleball brands

• Food vendors

• Athletic apparel companies, like COURT & CREW ;)

Offer sponsorship packages that include branding on banners, shirts, or digital promotions.

Step 6: Promote Your Tournament

Use a mix of online and offline marketing strategies:

• Social Media: Create event pages, share countdown posts, and encourage player-generated content.

• Email Marketing: Send invites to pickleball clubs and past participants.

• Local Outreach: Distribute flyers at courts, gyms, and community centers.

Step 7: Prepare Tournament Logistics

In the days leading up to the event, finalize:

• Brackets and schedules (we have a tool that can help determine brackets)

• Volunteer roles (scorekeepers, referees, registration table staff)

• Signage and event-day instructions

• Ensure players have at least 10 minutes to warm up before the tournament starts

• Game Duration: Budget about 20 minutes per game, including timeouts and breaks between games.

Step 8: Run a Smooth Event

On tournament day, arrive early to set up courts, test equipment, and brief volunteers. Make sure to:

• Have a clear check-in process

• Keep games running on time

• Engage with players and spectators

• Capture content for social media

Sample Tournament Structure

For example, with a venue that has 6 courts and 12 teams, you could structure the event as follows:

• 5 round robin games to determine seeding.

• Top 4 teams move to bracket play.

• Total duration: Approximately 2 hours.

Step 9: Wrap Up and Celebrate

After the finals, host an awards ceremony and thank all participants, sponsors, and volunteers. Consider handing out prizes like gift cards, medals, or COURT & CREW apparel.

Open Play After the Tournament

To keep the excitement going, offer 1-2 hours of open play after the tournament. This allows spectators and eliminated players to get some pickleball in and makes the event feel more inclusive and social.

Final Thoughts

Hosting a pickleball tournament is a rewarding way to build community and grow the sport. With proper planning and promotion, your event can become a local favorite or even an annual tradition. Looking for high-performance pickleball gear? Check out COURT & CREW’s latest collection!

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FAQs

How long should a pickleball tournament last?

A small tournament with 12 teams on 6 courts can be completed in about 2 hours, followed by optional open play.

What is the best format for a pickleball tournament?

Round robin followed by bracket play ensures fair seeding and competitive matches.

What prizes should we offer for a pickleball tournament?

Consider paddles, apparel, gift cards, or medals to make the competition exciting.